Dictate In Word For Office 365
If you have a subscription for Office 365, launch Microsoft Word and open a document. Position your cursor where you want to start dictating. Click the Dictate icon on the Home Ribbon. The first time you do this, Word may ask for permission to use your microphone. Grant permission and you can start speaking.
Dictate words, punctuation, and specific actions, such as “new line” and “new paragraph.” You may want to dictate just a few sentences or a single paragraph at a time and then stop so you can review your text for any mistakes. To stop dictating, press the Dictate icon again.
After activating the tool, click the Settings icon on the small Dictate window at the bottom of the screen. Here, you can turn on Auto Punctuation so your dictation automatically includes periods, commas, and other marks without you needing to speak them. You can also turn the profanity filter on and off. With this filter on, any profane words show up as a series of asterisks.
You can also dictate text in other languages. Click the Settings icon on the Dictate window. Move to the command for Spoken Languages and choose the language you wish to use.
How To Turn On Text
The first thing you will need to do is enable the Read Aloud tool in Microsoft Word. To do this, you will need to click on More Commands, which you will find in the drop-down menu in the left part of the Quick Access Toolbar.
From there on, you should click on Word Options, hover your cursor over Choose command from, and click on All Commands. This will allow you to find the Speak and add it to the menu.
As soon as you do this, the Speak button will appear in the top left corner, and all you need to do is highlight the text and click on the button to turn it on. You can also use Ctrl+A to select the entire text, or press the shift key and down arrow to select new lines.
On Macos: Microsoft Word And Apple Pages
As with Windows, macOS includes an integrated voice dictation system that works with any program, including Microsoft Word and the proprietary Apple Pages word processor.
To set it up, click on the Apple menu, select System Preferences, then choose Keyboard and Dictation. Turn dictation on, and also tick the Enhanced Dictation box, which lets you use the feature when youre offline. Next, open up a document in either Microsoft Word or Apple Pages. Either choose Start Dictation from the Edit menu or press the shortcut button. By default, this shortcut is set to be two taps on the Function key, but you can change it in the Dictation pane of System Preferences.
Then simply say what you want to type. To add punctuation, say the name of the character you want to use. While youre dictating, you can also use commands like new line and caps on. For a full list, review the Apple support page. To stop dictating, click Done or press the Function key once.
If youre not happy with this integrated solution, you can switch to a third-party alternative. While we still like the Dragon software mentioned previously, Dragon for Mac is only available in a $300 professional version. As powerful as it isit includes deep learning smarts that let it grow more accurate over timethats a lot of money. Still, you get a lot of bang for your buck, including options to transcribe text from audio recordings and set up custom words in the softwares dictionary.
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Speechnotes is a powerful speech-enabled online notepad, designed to empower your ideas by implementing a clean & efficient design, so you can focus on your thoughts.We strive to provide the best online dictation tool by engaging cutting-edge speech-recognition technology for the most accurate results technology can achieve today, together with incorporating built-in tools to increase users’ efficiency, productivity and comfort.
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Dictate Feature Available In Word How To Dictate In Word
In Outlook, the Dictate button is available on the right-hand side of the Message ribbon. Meanwhile, in OneNote, PowerPoint, and of course, Word, the Dictate button is located on the far-right side of the Home tab.
To Dictate in Microsoft Word, you can use the Dictate feature in Word. You only need to click the button and a dot next to the microphone icon will turn red. This is an indicator that the app is ready to accept your voice input for dictating or in other words, for translating speech to text.
You can input punctuation marks by saying the name of the specific punctuation marks where they should be inserted. Then, if you make mistakes, you can correct this by typing straight on the document without having to turn off the microphone.
Other commands include New Line to create a new line with the cursor.Delete function removes the last line you dictated. Stop Dictation meanwhile stops the dictation session so you wont have to get near your computer to terminate it.
Microsoft Word Dictation: More Than Just A Nifty Feature
Although the most common use of voice-typing is for taking notes when we’re on the go, Microsoft Word’s dictation tool is powerful enough for us to write complete papers. We can even use it to create a full-fledged document, with proper formatting and spacing.
Although, it’s difficult to get used to the first time, it’s a breeze to work with once you get the hang of it. Also, it’s not just a nifty tool to improve your productivity, the dictate function is an excellent accessibility innovation for users with injuries or disabilities.
So whether you’re suffering from repetitive stress injury or a gaming-related cramp, or have limited use of your hands, voice-typing is available to help you accomplish your writing tasks in Microsoft Word.
Speech To Text Dictate
We tried Dictate with a section from one of our favorite stand-up comedy pieces of all time: Woody Allens The Moose. Peter read it straight to give Dictate a fair test. It didnt go well, as youll see from the highlights weve added to show the many errors.
As you can see, Dictate had a lot of trouble with Peters comma and full stop. It seems that Dictate in Automatic punctuation mode ignores any spoken attempts to punctuate even when they agree with what Dictate is doing eg full stop..
On the plus side, Dictate can handle speech at a reasonable pace. It saves/caches what you say then adds text in batches, sometimes many lines at a time.
You can type while youre dictating, to add text or punctuation as you go.
Dont be put off by the stray characters on the preview line. They disappear in the final text.
If theres no Internet access, youll get this mysterious error Unable to create MicrophoneRecoClient
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How Do You Use Text To Speech In Microsoft Word
You will need to click on the drop-down menu and navigate to More Commands. There, you will see an option to select more commands, and you will see word options.
Within this dialog box, you will be able to include all commands, and find Speak on the list. Once you add the button to the list, it should appear in the top left corner. After that, all you need to do is highlight the text, and click on the Speak icon.
Use Immersive Reader In Word Desktop
Open your Word document.
Select the View tab, then select Immersive Reader . Immersive Reader will launch a full screen experience.
Choose the Immersive Reader options that work for you from the ribbon.
Once you click in your Word document to read or edit, the Immersive Reader ribbon will minimize. To make the ribbon visible so you can change Immersive Reader settings or close Immersive Reader, select the at the top of the screen.
Column Width changes line length to improve focus and comprehension.
Page Color can make text easy to scan with less eye strain.
Line Focus removes distractions so that you can move through a document line by line. Adjust the focus to put one, three, or five lines in view at a time.
Text Spacing increases the spacing between words, characters, and lines.
Syllables shows breaks between syllables, to improve word recognition and pronunciation.
Read Aloud highlights each word as it reads your document to you.
Select the Settings icon, then:
Drag the Reading speed control to adjust reading speed. Move to the right to increase speed and to the left to decrease it. Press Play to hear the different speeds.
Use the Voice Selection dropdown menu to choose different voices for the reader. Select a voice and then press Play to hear it.
Select X to close Read Aloud
Tip: Get directly to Read Aloud by right clicking anywhere in your document and selecting Read Aloud.
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Use Windows Voice Typing In Word
As mentioned above, Windows has a separate feature called voice typing. This works similar as Word dictation and generate text output from voice or audio input. Earlier, you should setup external microphone and configure voice recognition for using Windows voice typing feature. Now, you can simply start using the feature by using a keyboard shortcut on any text input screen.
- Open your Word document and press Win + H keys.
- This will open a toolbar showing a microphone, settings and help icons.
- For configuring the voice typing, click on the gear icon and change your settings.
Conditions For Using The Dictate Your Documents On Microsoft Word:
The prerequisite for using the speech-to-text on MS Word is: you need to make sure you have a working built-in microphone connected to your laptop/PC or an external microphone. Using headphones that have a good quality microphone is also a good option. And also make sure you have a proper functional internet connection.
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Dictate On Your Mobile Device
Your iPhone, iPad, and Android devices offer built-in dictation features accessible from the keyboard. These tools support Microsoft Office apps and other text-based programs.
To dictate text in an Office document, tap in any area to display the keyboard and select the microphone icon. You can then dictate to your mobile device. Tap on any area of the screen to stop the dictation.
Microsoft Intelligent Services Features
Since Office Dictate is part of Microsofts Intelligent Services, you can disable the function in the Office Intelligent Services panel. You can go there by first clicking on File -> Options -> General. Then, you can find Office Dictate here. You would have to turn off Intelligent Services completely if you want to disable Dictate. You may not be able to choose which Intelligent Services you want to use.
You also have to remember that Microsoft records whatever it is you are saying in the service. This is part of the terms and conditions, which say that the recordings may also be used to improve speech recognition services. The dictation feature is also not HIPAA compliant, which says that when it is used in health services, information may be disclosed.
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Using Dictate On Ipad
On your iPad, the dictate feature is embedded directly in your on-screen keyboard. You’ll find the microphone icon to the left of your spacebar. As soon as you press that, you’ll get a spectrogram view of your voice recording.
Before you start speaking, allow the Microsoft Word app to use the microphone when you’re using it for the first time!
Using Windows 10 Narrator In Word And Beyond
Windows 10 Narrator is an accessibility feature designed for vision-impaired users, however, anyone can use it. It reads everything onscreen: documents, websites, comments, page instructions, commands, and more. Its also not restricted to Word, as the Speak feature is.
Using Narrator is really easy, though learning all the commands may take some time. See Microsofts Complete guide to Windows Narrator for full information.
There are two keyboard layouts available: Standard and Legacy. The default is Standard. Follow these instructions to change the keyboard . For more information, go to Microsofts support page about Narrator keyboard layouts.
1. Right-click the Windows Start button and select Settings.
2. Select Ease of Access.
3. Click Narrator in the left panel.
4. Browse to Choose Keyboard Setting.
5. From the Select Keyboard Layout field box, choose Standard or Legacy.
6. Next, select your Narrator Modifier key . Options include Caps Lock, Insert, or Caps Lock and Insert. I chose the Caps Lock key, because its location on the keyboard is more efficient.
7. Once you have chosen the Narrator Modifier key, the instructions here and on the web will refer to that key as the Narrator key .
8. Exit the Settings menu.
JD Sartain / IDG
The basics for using Narrator are this:
1. Press Windows logo key + Ctrl +Enter to access or exit Narrator.
3. Most important: For a list of all the Narrator commands, press Narrator + F1.
5. For the next paragraph, press Narrator + Ctrl + L.
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Do More With Microsoft Word Read Aloud Feature
The read aloud feature can be especially useful as a hands-off way of keeping tabs on your favorite content. The dyslexic, visually impaired, and visual and auditory learners will love this nifty little trick in Microsoft Word.
Since the read aloud feature doesnt require you to sit and stare at a screen, it can also help to prevent eye strain. So, if you love reading but hate the eye strain that follows it, heres your remedy.
If you use Microsoft Edge as your preferred browser, weve also covered how to use the read aloud feature in Edge, so you can enjoy being read aloud to when working in Microsoft Word or on the web.
How Do You Make Microsoft Word Read Aloud
There is an option in the Review tab to enable Read Aloud. There, you will find all controls necessary to use the feature. This includes play, pause, and the ability to move from one paragraph to the other. You can also use third-party apps like the internationally popular TTS app Speechify to read your Word documents to you out loud in natural-sounding voices.
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Reviews & Users Feedback
Weve only been on air for a short while and already featured on ProductHunt and other international tech magazines. But we are most proud of our users feedback. Speechnotes is the highest ranked speech-recognition app on the Chrome-store, rated higher than 4.5 stars! Well above other online alternatives. Here are some of the user reviews we got on the Chrome store:
“I would like to say that I am very pleased with this dictation plug in. It is better and much more accurate than the other two that I have tried. This is definitely my preferred dictation app.In fact, I wrote this review using the app.Thumbs up to the developers!!”
“It does what it says on the tin…& more. Priceless. Tony Hawes. Whose faith has been restored in Apps by this one.”
… And there are many more. Read all of them on the Chrome store
Thanks a lot guys! Your feedback gives us great motivation to keep going in developing great solutions
How To Use Read Aloud Feature With Microsoft Office Online
What if you dont have an active Microsoft Office license key or Microsoft 365 subscription? You can still use Microsoft Words read aloud feature online for free. Heres how.
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How To Use Dictation
Open a new or existing document and go to Home > Dictate while signed into Microsoft 365 on a mic-enabled device.
Tip: You can also start dictation with the keyboard shortcut: + F1.
Wait for the Dictate button to turn on and start listening.
Start speaking to see text appear on the screen.
Can’t find the Dictate button? The dictation feature is only available to Microsoft 365 subscribers.